Terms and Conditions of Participation in the Competition

Terms and Conditions of Participation in the Competition

 1. The Athens International Airport Eleftherios Venizelos company, based in Spata, Attica, PC 190 19, in collaboration with the Athens University of Economics and Business (Athens Center for Entrepreneurship and Innovation), based in Athens, Attica (46 Kefallinias Str.), hereafter referred to as “Organizers”, take the initiative to organize a joint action to encourage participation in the development of innovative ideas in the following areas:

-Airport Operations and Processing

-Passenger Experience

-Retail Management

-Airport Security and Crisis Management

-Green Airport and Energy Saving

-Modernization, Smart Airport, Big Data and Digital Technology Innovation hereafter referred to as “Program”.

The purpose of these terms is to define the Terms and Conditions for the Participants to the Program (hereafter referred to as “Participants“), as well as for the selection of the winners within the context of the Program. The terms are also available on the website of the Program: The Digital Gate Airport Innovation Challenge (hereafter referred to as “Program Website“).

2.     Eligibility of ParticipationAnyone who is over 18 years old is eligible to participate in the Program as a team member. The employees of the Organizers, their first-degree relatives and their spouses are excluded from participation. 

3.  Participation RequirementsThe Participants are required to read carefully the present Terms and Conditions and the Privacy Policy before submitting their proposal. By submitting their proposal, they are assumed to unconditionally accept the Terms and Conditions and be bound by them. It is also assumed that they agree to and accept the Privacy Policy and what it defines –together with the present Terms and Conditions- regarding the collection and processing of their personal data within the Program. The interested parties can participate in the Program exclusively in teams of 2 or more members. All members of the Team should be eligible to participate, qualify for the Program and, upon submission of the proposal, indicate a member of the Team to be their representative and contact person with the Organizers. 

The participation in the Program is only made by submitting the business proposal of the Team along with the required supporting material to the Program Website The Digital Gate Airport Innovation Challenge (see below in Phase A). Only proposals submitted in Greek or English will be accepted; proposals submitted in other languages will not be considered, with the exception of using international terms if required. The business proposal must be original and it should be in its entirety the exclusive intellectual property of the Team submitting it. (see below 6. Intellectual Property Rights – Guarantees).

The Participants in the Program have the full and exclusive responsibility of registering or protecting their submitted proposals and the rights deriving therefrom. Each Participant is only entitled to a single membership as a member of a single Team. Each submitted proposal should contain the original written consent signed by each Team member regarding the participation in the Program, the submission of the proposal, the acceptance of the present Terms and Conditions and the processing of their personal data. In any case, by submitting the application form, the Team representative declares and warrants that the above is adhered to.  

In order for a Team to participate in the Program, all members are required to accept the Terms and Conditions of the Program. In addition, all the information provided to the Organizers must be true, accurate, and correct, both in terms of their business proposal and their personal data. In case of a false declaration or participation by persons who do not meet the participation requirements, even if this concerns only a single member of the Team, the participation of the entire Team will be void at any phase of the Program.

The Organizers have no responsibility to cross-check the data, and in case of a false statement in particular, they can claim compensation for any damage they may suffer. Any document or other material – part of the proposal submitted within the context of the Program- will not be refunded in any case. Any cost of preparing the proposal submitted in the Program (e.g. cost for an artwork, pilot testing) is borned solely by the Participants.

 4.     Phases of the Program – Evaluation of ProposalsThe total duration of the Program is from May 2019 to January 2020. The Program consists of three (3) Phases. The evaluation of proposals / ideas will take place at the end of each Phase of the Program. You can see the Phases of the program in further detail here. Phase A: Submission of Proposals: In May 2019, teams submit their business idea through the Program’s website, with which they intend to develop within the context of the. In order to be considered complete and to be assessed, the submitted proposal should be completed based on the template available on the Program Website with the following sections: Indicate the category in scope:

-Airport Operations and Processing

-Passenger Experience

-Retail Management

-Airport Security and Crisis Management

-Green Airport and Energy Saving

-Modernization, Smart Airport, Big Data and Digital Technology Innovation

Contact Person’s Details:

-Name

-Surname

-E-mail

-Contact Number

Business Idea:

-Project Name     

-One-sentence description of the idea (Tag Line)

-Business Idea Website (if applicable)

-Elevator pitch (5-10 bullet points to spark interest: major accomplishments, facts, sales, customers, breakthroughs)

-Describe the product/service that you offer (What problems/needs it is addressing. What are the specific product characteristics e.g. technology used, differentiating factors, etc.)

-Maturity level

-Idea Stage 

-Mockups

-Functional Prototype

-Alpha/beta version

-Fully deployable

-Total Addressable Market (Characteristics, size, growth rate)

-Competition & Competitive Advantage (What already exists in the market direct-indirect competition?How is the proposed idea different from competition? Indicate how the proposed idea is better than existing technology, improves R&D, improves the efficiency/effectiveness of existing products.)

-Have you participated to any similar programs or/and competitions? If yes, in which?·       Tell us about your motivation to participate to the program and your expectations

-Please attach any additional information regarding your business idea proposal·       Please send us a short video (up to 3 minutes) presenting your team and idea  Team, Key Staff Members, Roles/Profiles

-Briefly describe your team and its strengths (Experience highlights, LinkedIn profile, experience of the team in the specific market, experience working together, roles and commitment of the team, e.g. full-time, part-time, etc.)

-I declare that I have read and I accept the Terms and Conditions of Participation to The Digital Gate Program. 

In this Phase, the evaluation criteria are indicatively the following: the value that the idea gives to the solution of specific needs/challenges, the feasibility of the idea and the organization and quality of the team members. The Scientific Committee evaluates the proposals and decides which teams qualify for the next phase. The announcement of the results of Phase A will take place on the 10^th of June 2019.

 Phase B: lasts from June 2019 to July 2019. The teams that will qualify for this Phase of the Program will take part in an event (Know us better event) with an overall goal to get to know each other, get informed in detail regarding the program’s goals and challenges/needs of the aircraft community. Furthermore, in Phase B the teams will have the chance to take part in educational seminars on:  designing and developing the business model (Business Model Canvas), prototype development (mock up – rapid prototype), and pitching abilities. Also, for their best preparation, the teams will take part in special guidance meetings (feedback sessions) with the scientific committee members. Afterwards they will participate in a one-day event, in which, with the help of experts and mentors, they will have to make decisions in order to improve their business model and the visual representation of their product/service (mock-up) and present their business idea and team. The teams will be asked in the final award ceremony of the 2^nd Phase, in which they will pitch their business proposal at the Scientific Committee and the three teams that progress to the next Phase as well as the prices that they will receive will be announced.  

In this Phase, the evaluation criteria are, indicatively, the following: the completeness and innovation of the proposal, the maturity and feasibility, the sustainability and scalability, the targeted market and the team’s progress.

Based on this evaluation, the winning teams will be selected. The announcement of the results of Phase B will take place on the 10^th of July 2019.

 Phase C: Τhe goal of Phase C, that lasts from July 2019 to November 2019, is the further development of the business proposals and to convert the prototype or mockup into a functional prototype. The teams will be asked to work in close collaboration with the Organizers to this end. The Organizers will organize meeting will the executives of the Athens International Airport for the guidance and support of the teams.

At the end of Phase C, the teams will be asked to prepare a complete pitching presentation of their business proposal (prototype, business model, revenue model etc.) as well as the pilot’s outcomes (KPIs, questionnaire results, MVP, canvas etc.)  to be presented before the Scientific Committee. The Scientific Committee evaluates and selects the best teams. The evaluation criteria are, indicatively, the following: the proposal’s viability and innovation, the maturity and feasibility of the innovative product/service, the targeted market and the team quality. Based on this evaluation, up to one (1) winning team will be selected.

Organizers retain at any time the right and the discretion not to select winning teams or to select fewer winning teams if the Participants do not meet the evaluation criteria or there is no progress from one Phase to the next. Participants’ evaluation is freely made at the discretion of the Organizers. The winner of the Program will be announced at a special award ceremony.

The exact dates for each Phase will be announced in the Program Website. The Organizers reserve the right to change these dates in order to better serve the needs of the Program.

News, Updates and Winners’ Announcement

Throughout the Program, information, news and updates will be provided through the Website of the Program.

News and updates referring exclusively to each Team will be communicated to the representative of the Team individually via email. In particular, during all phases of the Program, the Organizers will inform all Participants by e-mail whether their team was qualified to the next phase or not. The Organizers will not announce the identity of the evaluating committee, nor the grades and ranking of the submitted proposals. (see 4. Phases of the Program – Evaluation of Proposals) Once the results have been announced at the ceremony, the names of the winners and a description of their proposal will be made public on the Program Website and any other website that belongs to the Organizers and / or any other media, including social media, in order to communicate the results of the Program.

Intellectual Property Rights – Guarantees

The Participants declare and warrant that the submitted proposal to the Program is original and is lawfully submitted in accordance with the Program’s Terms and Conditions. The Participants bear sole and full responsibility towards the Organizers and any third party for their submitted proposal and the accuracy of the information they claim.

The Participants declare and guarantee that they are the exclusive owners of all intellectual property rights on the business ideas that they submit in order to participate in the Program, that the entire material they submit and produce during all the phases of the Program are original, and do not infringe third party rights, including intellectual property and personality rights, morality and public order, and do not contain third party information (e.g., indicatively texts, images, people, trademarks, trade secrets, distinctive signs).   In the event of a claim by a third party against the Organizers for any kind of infringement related to the submitted or produced material, the Participants shall be solely responsible and must undertake any litigation relating thereto and shall exempt the Organizers from any liability for damages including costs and expenses of any nature.

By participating in the Program all Participants agree for the Organizers to make public and present to the public their business ideas submitted and any other material/work produced within and for the purposes of the Program.

The Organizers are entitled, at their discretion, to cancel entries/participations that are in any way contrary to the present Terms and Conditions, including, but not limited to, participations with content that is illegal, pornographic, violent, misleading, threatening, abusive, defamatory, racist or vulgar or otherwise in violation of the current legislation, including intellectual and industrial property law, morality, right to personality and public order.

Participants’ Personal Data

For the Program to be conducted and winners to be selected it is necessary for the Organizers to collect and process a series of data, including personal data concerning the Participants.

The data to be collected and processed are the following: name, contact details and the short CV that each Participant will provide by completing the submission form for their business proposal (see earlier Phases of the Program – Evaluation of Proposals).

The data are collected by the team of the Organizers, and more specifically of the Athens Center for Entrepreneurship and Innovation of the Athens University of Economics and Business, that handles the digital platfrom through which they are collected.

It is noted that none of the Organizers collects, stores or access this particular data, i.e. it does not know the email address or access the photo associated with it.  AIA will gain access to the personal data of the Participants after their collection by the Athens University of Economics and Business, following the dispatch of a file containing the details of the Participants. AIA does not manage or access the website/platform.

The collection and processing of the Participants’ personal data is strictly and exclusively limited to the context defined by the execution of the Program, the need to communicate with the Participants, and the nomination/selection of the winners. The data are collected and processed for the conduct of the Program, the communication with the Participants and the Teams, and the nomination/selection of the winners.

Only the data that is strictly necessary, adequate and appropriate for the implementation of the Program is collected as defined in the Privacy Policy and the principles of the General Data Protection Regulation (Regulation 2016/679) and the applicable legislation, with an aim to respect and protect the Participants’ privacy.

The Organizers will retain the Participant’s personal data in a form that permits identification for as long as they maintain a continuous relationship with the Participants (e.g. during all the phases of the Program) and the data are necessary for the implementation of the Program, as well as for the duration of any applicable limitation period (i.e. any period during which a person could bring a legal claim against them), and an additional 2 months following the end of the applicable limitation period. In addition, if any relevant legal claims are brought, they may continue to process Participants’ data for such additional time necessary based on the process of the claims.

Throughout the collection, processing and storage of personal data, all necessary and appropriate protection measures are in place.  The submission of your participation form to the Program through the Website will be made using Google’s special forms, which are a Cloud service that is also used to store the data you submit with the form. Google commits that the Cloud services it provides are in compliance with the General Data Protection Regulation. More information about the steps Google takes to protect your data and its compliance with the General Data Protection Regulation can be found at the following Links:

https://cloud.google.com/security/gdpr/ 

https://cloud.google.com/security/privacy/

https://cloud.google.com/terms/

https://cloud.google.com/terms/data-processing-terms/

If the Participants choose not to provide the requested personal data, this will affect their ability to participate in the Program.

With respect to the Participants’ personal data and the rights provided by applicable law, Participants may contact the Athens Center for Entrepreneurship and Innovation of the Athens University of Economics and Business via phone at 210 8203827 or via e-mail at acein@aueb.gr.  Particularly, they can (i) request access to them (i.e. to know what kind of data we have for them and obtain a copy thereof), (ii) request their rectification (iii) request the deletion of their data, (iv) be informed about the processing of their Personal Data and ask to cease the processing (v) withdraw their consent, in which case their participation in the Program will be affected.

Detailed information on the collection and processing of the Participants’ personal data can be found in the Program’s Website’s Privacy Policy.

If Participants in the Program have any question about possible violation of their privacy or misuse of their personal data, they may file a complaint for the Athens University of Economics and Business at acein@aueb.gr. We hope we can resolve any questions about how we process your personal data. However, if there are unresolved issues, you can address them to the Personal Data Protection Authority. For the Personal Data Protection Authority’s jurisdiction and how to file a complaint, you can visit its website (www.dpa.gr – My Rights – Submitting a Complaint), where detailed information is available.

The Participants declare that they agree to be recorded and / or sound-recorded and/or be photographed and/or videotaped and/or embedded in any material (themselves, their image and/or voice) and their business ideas, in any way by the Organizers during all phases of the Program. They also give the Organizers the right to use, process, transmit, post, publish and re-transmit the relevant material (photographs, audiovisual material etc.), as well as to use and make public their full name through the Program website or through any other website that belongs to the Organizers and/or by any other media, including social media, without payment of any consideration for such us.

Committees

For the smooth running of the Program, the following committees will operate:

Organizing Committee: It consists of senior executives of the Organizers. The Committee’s responsibilities are the design and implementation of the Program, as well as the organization of relevant events and promotion activities. It is also responsible for any matter related to the Program and not foreseen in these Terms and Conditions.

Scientific Committee: It consists of executives of the Organizers. The Committee’s responsibilities are to provide advice and evaluation of the business ideas and the teams participating in the Program during the three phases of the Program.

Awards

The Participants are not entitled to any remuneration and/or other consideration for their participation in the Program under the terms hereof. After the completion of Phase B & C, the winning teams will be selected, as provided hereinabove under Phase B & C, and they will be given, in particular:

-Advisory support throughout the Program by AIA to implement the idea and exploit it in the business environment with the additional cooperation of experts and mentors.

-Support throughout the Program and opportunity to receive incubation services by the Athens Center for Entrepreneurship and Innovation of the Athens University of Economics and Business for the further development of the innovative business models.

-Implementation of the business idea proposals at the premises of the Athens International Airport through a pilot experiment.

-3.000€ funding to start your idea (up to 3 teams)

-10.000€ prize for the business idea with the best proof-of-concept

Announcements / Cancellation of the Program / Modification of Terms / ResponsibilityAny announcement regarding the Program, as well as any other matter related to the organisation of the Program, is posted exclusively on the Program Website and is valid from the date of its posting on this Website. In case of a conflict, the announcement on the Program Website takes precedence over any other information provided by the Organizers to the Participants.

The Organizers reserve the right, unilaterally, without notice and at their discretion, to modify, revoke, extend or reduce the duration of the Program, as well as to change these terms and/or to cancel the Program by announcing it on the Program Website. In such case the Organizers have no responsibility to the Participants and/or any third party. In case that the Program is canceled, the Participants do not acquire any right against the Organizers, nor are they entitled to, or have the right to request its continuation or any compensation.

In any case, the Organizers shall not be held liable for any direct or indirect damages, costs and expenses that may arise from any interruption, malfunction or delay or any other cause related to the Program or its cancellation.

Terms AcceptanceThe participation in the Program requires and implies the unconditional acceptance of all of the present Terms and Conditions, even if modified in the future, as defined above.

Information – ComplaintsFor any information or complaint about the Program, any Participant or third party may contact the Athens Center for Entrepreneurship and Innovation of the Athens University of Economics and Business at 210 8203827 and at acein@aueb.gr.

Dispute Settlement – Applicable LawIn case of a dispute, conflict or challenge by a Participant in the Program regarding the interpretation or proper implementation of a term of the Program, the Participant will address the issue -prior to any judicial action- to a three-member committee consisting of representatives of the Organizers, which will endeavor to reach a compromise, via an amicable settlement of the dispute. Any dispute or conflict that has not been resolved amicably in the above process and derives from or relates to these Terms will be resolved exclusively by the courts of Athens (excluding any other jurisdiction, even concurring one) in accordance to Greek law.